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How I Work: Daily Summaries Delivered
by Amantha Imber
Organisational psychologist Dr Amantha Imber gets world‑class achievers to spill their secrets — the daily strategies behind their success through to life hacks and productivity hacks they’d rather keep to themselves. We’re talking practical tips for boosting your output (including clever AI tools and shortcuts that’ll make you look like a genius), managing overwhelm without losing your mind, and optimising both work and wellbeing. No motivational fluff. Just battle‑tested tactics from people who’ve cracked the code.
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- Today12 min
The 4 recurring tasks you should hand off to AI permanently
Most people treat AI like a vending machine: you show up, you ask, you wait. But what if there's another way to use it, one where the work gets done before you've even thought to ask for it. In this How I AI episode, Neo and I explore scheduled prompts: what they are, why they're worth setting up, and how to actually write one that works. What you'll learn: What a scheduled prompt is and how it differs from a regular AI conversation When it makes sense to run a prompt in the background rather than in real time The kinds of recurring tasks that are well suited to scheduling How to know when a scheduled prompt has actually run Neo's trick for writing a prompt worth scheduling again and again Practical AI tools for productivity and focus Real-world AI workflows used by high performers How to use AI at work without burning out Smart shortcuts for managing time and mental load Connect with Neo Aplin on LinkedIn (https://www.linkedin.com/in/neoaplin/) and via inventium.ai (https://inventium.ai), where he leads Inventium's AI training and upskilling work with organisations and teams. How I AI with Dr Amantha Imber and Neo Aplin explores how high performers are using AI at work to boost productivity, make better decisions and reduce overwhelm. Want more practical ways to put AI to work? You can now follow How I AI separately on Spotify or Apple Podcasts so you never miss an episode. My latest book The Energy Game is out now. You can order a copy here: https://amzn.to/48ID29M Connect with me on the socials: Linkedin (https://www.linkedin.com/in/amanthaimber) Instagram (https://www.instagram.com/amanthai) If you are looking for more tips to improve the way you work and live, I write a weekly newsletter where I share practical and simple to apply tips to improve your life. You can sign up for that at https://amantha.substack.com/ Visit https://www.amantha.com/podcast for full show notes from all episodes. Get in touch at amantha@inventium.com.au Credits: Host: Amantha Imber Sound Engineer: Martin Imber See omnystudio.com/listener for privacy information.
- 4 days ago33 min
Steal Jane Lu's system for delegating without losing control
Hiring someone is one of the highest-stakes decisions a founder makes. Get it wrong and you can lose time, money, and momentum. And after 16 years of building Showpo from her parents' garage into a nine-figure business, Jane Lu is the first to admit they still do not always get it right. But across all those hires, she has landed on one single biggest red flag she screens for, and it is probably not what you would expect. In this episode, I sit down with Jane Lu, founder of Showpo, to talk about what that red flag is, how she structures interviews to surface it, why she has built her whole leadership philosophy around being a lazy CEO, and the distinction between dopamine tasks and dividend tasks that explains why so many of us feel busy but stuck. Jane and I discuss: How Jane treats her calendar as her external brain, scheduling everything from supplements to podcast links to make good habits frictionless The difference between dopamine tasks (inbox zero, Slack notifications) and dividend tasks (the work that compounds but offers no immediate reward) and how to stop letting the former crowd out the latter Jane's content creation workflow and how she gradually built a small team of offshore editors to take the process off her plate What 16 years of hiring has taught her about misaligned values and ego as the biggest red flags to screen for, and the specific interview questions she uses to uncover them The accidental lesson in delegation that came from leaving her business to go to a music festival, and how it revealed what systems and a trusted team can do when the founder steps back The case for being a lazy CEO: building the right culture, setting up strong systems, recruiting well, and then genuinely getting out of the way Key quotes "Being lazy is setting up the right systems and processes and really trusting your team." "The biggest red flag I personally look for when it comes to the wrong people is ego." Connect with Jane Lu on Instagram, LinkedIn and her website. More from How I Work Check out last week's conversati
- 1 weeks ago10 min
How I AI: 3 signs it's time to start a new chat thread
You've put in the work on your prompts. You know how to give AI the right context, set the right tone, ask the right questions. But then, mid-conversation, something shifts. The AI starts making things up, forgetting what you told it five minutes ago, contradicting itself. In this How I AI episode, Neo and I unpack what is actually happening when AI gets unreliable mid-conversation, including how to read the warning signs that tell you it is time to close a thread and start fresh. In this episode of How I AI, a special series within How I Work, Neo and I explore how high performers are using AI at work to boost productivity, make better decisions and reduce overwhelm. What you'll learn: Why AI gets unreliable mid-conversation, and what's actually going on What the 60% rule is and why it matters Which file types quietly eat through your context window The warning signs that it's time to close a thread and start fresh Practical AI tools for productivity and focus Real-world AI workflows used by high performers How to use AI at work without burning out Smart shortcuts for managing time and mental load Connect with Neo Aplin on LinkedIn (https://www.linkedin.com/in/neoaplin/) and via inventium.ai (https://inventium.ai), where he leads Inventium's AI training and upskilling work with organisations and teams. My latest book
- 1 weeks ago29 min
Why planning 60% of your day is the most productive thing you can do, with Cyril Peupion
There's a specific kind of exhaustion that comes not from working hard, but from never quite feeling like you've worked on the right things. You finish a full day, maybe a long one, and yet the projects that actually matter haven't moved. The inbox is cleaner, the meetings are done, but the needle hasn't shifted. Cyril Peupion has spent two decades coaching executives on exactly this problem, and his diagnosis is consistent: the issue is the gap between where leaders want to go and what they actually spend their time on. In this episode, I sit down with Cyril, author of Work Smarter, Live Better and his latest book Less Achieves More, to work through his practical framework for closing that gap. He has trained more than 5,000 people across 19 countries. Cyril and I discuss: Why high performers prioritise by impact rather than by deadline, and how to train yourself to do the same The quarterly big rocks process: how to choose two or three genuine priorities and find the courage to subtract everything else The weekly planning ritual Cyril recommends, including why you should look at your big rocks before you ever open your calendar The ideal week exercise that helps leaders reclaim 40% of their time without guilt How to plan for the unplanned by deliberately blocking reactive time in your day The four Ds (delete, decrease, defer, delegate) for handling the urgent stuff without sacrificing what matters most Key quotes "If you work 10 hours a day, you cannot plan 10 hours per day. It's a recipe for disaster." "I'd rather start my planning from the ideal and then adapt it than start my planning from an open sheet and let everything take control." Connect with Cyril Peupion on LinkedIn and his website. Check out his latest book Less Achieves More. If this episode resonated, I also recommend my conversation with Sabri Suby on the subtraction method, where he shares how he ruthlessly outsources anything that isn't his highest value work. You can
- 2 weeks ago8 min
Quick Win: The million-dollar moment that tested Catriona Wallace’s integrity
When Dr Catriona Wallace was offered a million dollars to take out her nose ring, she didn’t hesitate. Her response wasn’t defiance - it was clarity. In this Quick Win, Catriona shares how she dealt with the sexism and double standards she faced as a tech CEO, from being told to “brush her hair” to being offered a million dollars to look more like the kind of leader investors expected. Her story is a reminder that staying true to yourself is sometimes the most strategic move you can make. Catriona and I discuss: The moment Catriona was offered $1 million - if she removed her nose ring The everyday misogyny she faced while leading a listed tech company Why she refused to compromise, even when it cost her How staying authentic became her greatest advantage as a leader The ripple effect of saying “no” from self-respect, not rebellion KEY QUOTE: “The moment you start to compromise and change, more things will compromise and change — and you lose who you are.” Connect with Dr Catriona Wallace on Instagram, LinkedIn, and via her website. Check out her book Rapid Transformation for more on how to embrace change through technology and leadership. Listen to the full conversation with Catriona here My latest book The Health Habit is out now. You can order a copy here: https://www.amantha.com/the-health-habit/ Connect with me on the socials: Linkedin (https://www.linkedin.com/in/amanthaimber) Instagram (https://www.instagram.com/amanthai) If you are looking for more tips to improve the way you work and live, I write a weekly newsletter where I share practical and simple to apply tips to improve your life. You can sign up for that at https://amantha-imber.ck.page/subscribe Visit https://www.amantha.com/podcast for full show notes from all episodes. Get in touch at <a href="mailto:amantha@inventium.co
- 2 weeks ago33 min
The Work Edit: When gratitude becomes entitlement, and how to reset it
You give your team something rare. A four-day week. Flexible hours. Real breathing room. And for a while, it works beautifully. Then, gradually, the gratitude fades. The expectation creeps in. And suddenly, the gift feels like a given. This is one of the more uncomfortable paradoxes of building a genuinely good workplace: the better the culture you create, the faster it becomes the new normal. And once people stop noticing it, they start resenting any friction that interrupts it. This episode is part of The Work Edit, a format where I sit down with someone facing a real professional challenge and we work through it together. My guest is Marilla, who has spent eight years building Equality Media and Marketing, a 30-person agency where flexible time is a core part of the culture. Marilla came to me with a challenge I hear a lot from leaders of genuinely good workplaces: what do you do when your team starts taking the culture for granted? If you lead people, this one is full of things you can take straight into your week: The goat story: an ancient parable that explains why people stop appreciating what's good, and how to use it as a leadership tool Why Inventium runs a Four Day Week policy reset every one to two years, and the specific questions that make those conversations productive Why checking emails for 45 minutes feels like "working all night", and what that distortion does to team morale What to do when one or two people are quietly poisoning the culture, and when to stop trying to bring them around The "deal or no deal" conversation: how to give people a genuine choice about whether they're still on the bus The single question I ask before any team-wide pep talk, to make sure I'm not just avoiding a direct conversation I need to have Key quotes "All I can control is how I approach the conversation and the messages that I deliver. I can't control how that other person is gonna react." "Is this about the minority or the majority? Because that's really unfair if it's just the minority that's the root cause of what's happening." My latest book The Energy Game is out now. You can order a copy here:
- 3 weeks ago7 min
Quick Win: How to rebuild trust at work when its broken
Trust doesn’t rebuild with one big apology. It grows back quietly - through small, consistent moments that prove you mean what you say. In this Quick Win episode, my teammate Aly Solly and I share how we rebuilt trust after one of Inventium’s toughest years. Together, we discovered that trust isn’t restored overnight - it’s rebuilt in small, deliberate ways that show care, honesty, and vulnerability. Aly and I discuss: The moment a leadership wellbeing survey sparked real vulnerability Why openness - when it feels uncomfortable - can transform a relationship How showing up consistently matters more than grand gestures The “ugly cry” call that turned a breaking point into a rebuild What to do when you’re trying to repair trust at work KEY QUOTES “Trust doesn’t hinge on one big apology or grand gesture. It’s built through the small stuff - the check-ins, the honesty, the willingness to be vulnerable.” “You don’t wait for the perfect moment. You just start showing up consistently and with care.” Connect with Aly Solly on LinkedIn. Listen to the full conversation with Aly here. My latest book The Health Habit is out now. You can order a copy here: https://www.amantha.com/the-health-habit/ Connect with me on the socials: LinkedIn: https://www.linkedin.com/in/amanthaimber Instagram: https://www.instagram.com/amanthai If you are looking for more tips to improve the way you work and live, I write a weekly newsletter where I share practical and simple to apply tips to improve your life. You can sign up for that at https://amantha-imber.ck.page/subscribe Visit https://www.amantha.com/podcast for full show notes from all episodes. Get in touch at amantha@inventium.com.au Credits: Host: Amantha Imber Sound Engineer: The Podcast Butler See omnystudio.com/listener for privacy information.
- 3 weeks ago32 min
The two numbers that predict whether you'll actually hit your goal, with Jia Jiang
Every productivity guru will tell you the same thing: set realistic goals, or you're setting yourself up to fail. Jia Jiang did the opposite. He told the internet he'd sell 10,000 copies of his new book in 100 days, sold about 3,000, and is now going around calling it one of the best things he's ever done. He's not being delusional about it either. He'll tell you straight up that part of him wishes he'd hit the number. He just thinks failing loudly beats succeeding quietly, which might explain why only 9% of people who make a New Year's resolution actually stick to it. Most of us are setting goals to feel good for five minutes, not because we've figured out how to actually get there. In this episode, I sit down with Jia Jiang, the entrepreneur and speaker behind 100 Days of Rejection, a YouTube experiment that became a TED Talk with more than 10 million views. We talk about his new book, Easy Discipline, and how he turns huge, terrifying goals into something he can actually control day to day. If you have ever downgraded a goal so you wouldn't have to feel bad about missing it, Jia is about to make you rethink that entirely. Jia and I discuss: Why Jia deliberately sets goals so ambitious he is likely to miss them, and why a public near miss beats a comfortable target The one action goal: how to turn a big, uncontrollable ambition into a daily input you can fully control The inspiration index, the two numbers Jia tracks on every project, and why you need both the outcome and the input The Mover's Manual, and how changing his physical environment lets Jia get three to ten times more done in an afternoon Reverse AI: what happened when Jia started deliberately training himself the way AI models are trained The letter he wrote to Steven Bartlett after being turned down for Diary of a CEO, and why he published it anyway Key quotes "I'd rather fail my ambition publicly than letting it die inside privately." "When you are al
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About How I Work
Organisational psychologist Dr Amantha Imber gets world‑class achievers to spill their secrets — the daily strategies behind their success through to life hacks and productivity hacks they’d rather keep to themselves. We’re talking practical tips for boosting your output (including clever AI tools and shortcuts that’ll make you look like a genius), managing overwhelm without losing your mind, and optimising both work and wellbeing. No motivational fluff. Just battle‑tested tactics from people who’ve cracked the code.
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