Why Everything Feels Like It Needs to Be Done Today

Have you ever wondered if your time management and productivity issues might not be about the amount of work you have to do, but rather the way you think about that work?  That’s what we’re looking at today.   Links: Email Me | Twitter | Facebook | Website | Linkedin   Learn more about the Productivity Academy Get Your Copy Of Your Time, Your Way: Time Well Managed, Life Well Lived Plan Your Week With Me: The Weekly Planning Matrix. The Working With… Weekly Newsletter Carl Pullein Learning Centre Carl’s YouTube Channel Carl Pullein Coaching Programmes Subscribe to my Substack  The Working With… Podcast Previous episodes page   Script |430 Hello, and welcome to episode 430 of the Your Time, Your Way Podcast. A podcast to answer all your questions about productivity, time management, self-development, and goal planning. My name is Carl Pullein, and I am your host of this show.  Since I began helping people directly with time management and productivity, I would say that around 60% of people’s struggles come down to the way they organise their work, around 35% come down to the way they think about it, and only 5% come down to the volume of work coming in.  Talk to practically anyone today, and they will tell you they are busy. It’s almost like a badge of honour.  The number one reason people say they don’t exercise is that they don’t have enough time. Is that really true, or is it that they value doing something else more?  I’m reminded of something the legendary Jim Rohn used to say: “Don't mistake movement for achievement. It's easy to get faked out by being busy. The question is: Busy doing what?” If I look at my to-do list right now, I guess I am busy. I have this script, a newsletter and a long-form article to write. I also have to record three YouTube Shorts videos, edit them and record this podcast.  I have around five pieces of feedback to write for my coaching clients, do my exercise, take Louis for a walk, and cook dinner.  Yet, I don’t feel busy. The reason is that I understand that it doesn’t all have to be done today. All I have to do is decide what can be done today and do that.  The truth is, we all have far more to do than we can do at any one time. And equally true is that it doesn’t have to be done right now or even today.  So, with all that said, let me hand you over to the Mystery Podcast Voice for this week’s question.  This week’s question comes from Elaine. Elaine asks, hi Carl, what advice would you give to someone who is always busy and never has time to do their most important work?  Hi Elaine, love the question. Short and sweet.  I would first refer you to the Jim Rohn question ” Busy doing what?”  If you feel constantly busy from the moment you wake up until you go to bed, the first thing I would suggest is to look at what you are doing during your waking hours.  Write down what you are doing over a period of 48 hours or so. Not just your professional work, but your personal things too.  I would also add that you write out what you would prefer to be doing instead. Write these down side by side. Draw a vertical line down the middle of a page, and on the left write what you spend your days doing, and on the right what you would prefer to be doing instead.  Be completely honest. If you discover, for example, that you spend 90 minutes a day on social media and a further 2 hours watching TV, write that down.  You’re not going to necessarily remove those. Instead, what you want to be asking yourself is whether spending time on the activities you currently spend time on is worthwhile.  Initially, you will try to justify spending time on these activities. This is the same response we have when someone challenges one of our opinions. Our natural instinct is to defend ourselves.  When you first write down these activities. Don’t judge. Just write them down. All you want to know is precisely where your time goes.  I’ve found that if you leave it for a few days and come back to it, you will begin to look at things a little more