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RDTFM: Daily Summaries Delivered
by Chris Hervochon, Chad Allen & Dalton Sweaney
Three CPAs who each run a small firm crack open a beer, talk golf like it's a second job, and dig into the real business advisory questions they see every week.RDTFM lives at the intersection of beer, golf, and business, and we're trying to keep all three right down the middle. Hosted by Chris Hervochon, Chad Allen, and Dalton Sweaney.Every episode follows the same flow:Pop That Top: Each of us brings a beer and tells you what we're drinking.The Scorecard: A few minutes of golf. Recent rounds, swing fixes, new gear, and whatever is currently wrecking our game.The Approach: The heart of the show. One of us brings a real business advisory topic from our firms, and the three of us work through it. Past topics include profitable-but-broke cash flow problems, LLC vs. S Corp, cleaning up a new client's messy prior-year returns, TikTok tax advice, AI in the firm, and stepping away to lead be
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- 5 days ago38 min
Falconry in Ireland, a Lost Rangefinder, and When AI Replaces a Hire
Welcome back to RDTFM, where Dalton, Chad, and Chris crack open Kilkenny's Red Irish Cream Ale, Cigar City's Oatmeal Raisin Cookie, and Against the Grain's Citra Ass Down. This week Dalton tries falconry in Ireland, Chad loses track of his rangefinder, and the guys debate when AI should replace a hire.Pop That Top & The ScorecardChris's Louisville Pick: On Chad's advice, Chris finds a local 8.2% double IPA. He already cracked the four-pack last night.Dalton's Gift for Chris: Dalton brings Kilkenny's 4.3% nitro red, brewed from a 12th-century abbey recipe. It's Chris's all-time favorite, first had in Perth, Australia, in 2006.Chris's Rain Delay: No golf in Kentucky. Chris tours the Louisville Slugger factory, visits Churchill Downs, and learns Grokbot is better at podcast production than picking wagers.Dalton's Falconry Day: Still no golf, but the hip is holding up. Dalton flies Harris hawks and holds a Chilean blue eagle about the size of his 7-year-old.Chad's Missing Rangefinder: Chad finds his rangefinder still at the course with no name on it, so a Sharpie is coming. He and a buddy both shoot 43 on nine holes, and the buddy's differential comes out about three strokes lower.The Approach: When Does AI Replace a Hire?Know Your Goal: Dalton says decide first whether you cut staff, refocus them on new work, or let everyone work fewer hours.As Good and Cheaper: Chris says replace when AI does the job as well for less, but watch the compute costs, tech debt, and subsidized $200 subscriptions. AI priced 100 agents for a 10-person firm at $2 to $3 million. Off by 10x, that's still $200,000.Concentration Risk: Dalton warns about leaning on one AI vendor that could triple its fees. Chris calls vendor concentration as bad as customer concentration.The Five-Year Question: Chad asks what's worse, cutting jobs too fast or not automating. Chris says cutting too fast, and log every decision your AI makes. Dalton says keep the good people.Looking Down the FairwayChris plays a corporate scramble with a new client Friday. Chad wants nine holes before Scottsdale. Dalton drives to Scottsdale to officiate a wedding and may sneak out for nine with his 8-year-old son.The Final PourThree more beers hit the RDTFM Leaderboard. Chris gives Citra Ass Down an 8.9, a new personal best that edges Lawson's Finest Sip of Sunshine (8.8), and claims an insurmountable lead in beer names. Dalton gives Kilkenny an 8.1 and has a free Kilkenny glass from a pub owner for Chris. Chad gives Cigar City's Oatmeal Raisin Cookie a 7.5. His weird beer tastes like a good brown ale.Grab a beer and see the full RDTFM Leaderboard at rdtfm.com. RDTFM: Beer, Golf & Business.The HostsChris Hervochon, CPA, CVA: Better NumbersChad Allen, CPA: Hutchins & HaakeDalton Sweaney, CPA: Gray, Salt & Associates
- 1 weeks ago45 min
A First Eagle, the 80% Handoff Rule, and a 14% Cheesecake Stout
Welcome back to RDTFM, where Dalton, Chad, and Chris crack open Galway Hooker's Irish Pale Ale, Odell's Isolation Ale, and Abomination Brewing's Midnight Snack. This week Dalton checks in from a hotel in Dublin, Chad makes his first eagle, and the guys talk about handing off a responsibility and getting it off your mind for good.Pop That Top & The ScorecardChris's Halloween Pick: Midnight Snack from Abomination Brewing in North Haven, Connecticut, a stout with cheesecake, vanilla beans, cacao nibs, and pumpkin spices. It's 14%. Chad suggests a 20-minute episode.Chris's Member-Guest: Chris and his partner win their flight and the putting contest, lead after day one, then slowly work their way out of contention.Chad's First Eagle: Chad's handicap drops into the 16s. He survives a bitterly cold, windy round that somehow earns no PCC adjustment, then makes his first eagle. He keeps the ball for about two more holes.Dalton in Ireland: No golf, but a few nights in a 500-year-old castle, where all the stairs turn out to be good news for his leg, and a drive past the links courses near the Cliffs of Moher.The Approach: Handing It Off for GoodDalton asks how you pass a responsibility to someone else so it's done right and stops taking up your mental bandwidth.Start with the Why: Chad says buy-in comes from explaining why, so it doesn't feel like work being dumped on someone.The 80% Rule: Chris shares his business coach's rule: if someone can do it 80% as well as you, it's theirs. To be clear, the tax return still has to be 100%. The 80% is about how they get there. Document it, let them watch, then coach.Encourage the Struggle: Chad says people need room to get it wrong. Dalton brings back a conversation from an AICPA council meeting in Nashville about AI and the emerging workforce, and why the struggle is how people learn.Figure Out How Not to Do It: Chad looks at everything he does in a day and asks how to stop doing it. Chris keeps sales. Dalton has handed this year's tax season client experience to his team and admits it hasn't left his head yet.Looking Down the FairwayChris is headed to a conference in Louisville and wants to check Kentucky off his golf bucket list. Chad is still chasing a 15 index before his posting season ends in December. Dalton lands home from Ireland at 9 p.m. and leaves for Scottsdale at 9 a.m., then tells the story of 63 mph wind at the Cliffs of Moher.The Final PourThree more beers hit the RDTFM Leaderboard. Chris gives Midnight Snack a 2.9, a new show low that sinks below the Marshmallow Bunny. Dalton gives Galway Hooker's 4.3% Irish Pale Ale a 7.2, the best beer he's had in Ireland. Chad opens with an apology for placing Connecticut next to Vermont, then gives Odell's 6% Isolation Ale a 6.8, comfortably above his baseline for ales.Grab a beer and see the full RDTFM Leaderboard at rdtfm.com. RDTFM: Beer, Golf & Business.The HostsChris Hervochon, CPA, CVA: Better NumbersChad Allen, CPA: Hutchins & HaakeDalton Sweaney, CPA: Gray, Salt & Associates
- 2 weeks ago49 min
A $1,500 Garage Simulator, Where to Start with AI, and an 8.8 IPA
Welcome back to RDTFM, where Dalton, Chad, and Chris crack open Tennessee Brew Works' Hippies & Cowboys, Great Divide's Yeti Imperial Stout, and Lawson's Finest Sip of Sunshine. This week the guys price out Chad's $1,500 garage simulator, talk through the awkward side of client golf, and take on the question Chris keeps hearing: where do you even start with AI?Pop That Top & The ScorecardChad's Garage Simulator: A used Rapsodo MLM2 Pro for $700, a TV, and a $300 custom net with a roof, so wedges no longer play Plinko off the metal building. All in, about $1,500. His rules: a 9 to 10 foot ceiling, about 15 feet of depth for a radar unit, and a better mat than you think you need, because concrete wrecks wrists and elbows.Chris's Client Golf Problem: Chris plays a round with clients he had only ever met over Zoom and decides six holes in that he's not good at this. When do you bring up the tax question? The client settles it on 14 by mentioning the beer after the round. He also walks nine with his youngest son, who insists he doesn't like golf.Dalton's First Tee Pact: No golf for Dalton, who is on the road in Nashville. His fix for mismatched groups: agree on five etiquette rules on the first tee. Chad says know your audience, because a plus 1 and a 17 show up for different reasons.The Approach: Where Do You Start with AI?Chris built the new RDTFM website with AI, then had a client ask where to even begin.Garbage In, Garbage Out: Dalton's client had AI build bookkeeping for his loan-out corp but never reconciled, because he didn't know that was a step.Know Zero to 100 First: Dalton says start with a task you know end to end. Chris takes one small piece of a documented process to an LLM and asks how it can help, starting his QuickBooks client with the Claude connector.Get Comfortable, Then Push It: Chad starts with open-ended questions that have no wrong answer and likes the idea of spending one day trying to hand AI everything you do.The Cost of Being Wrong: Dalton does trust and estate work and still wouldn't let AI write his own family trust. Chris notes a return can be amended, but a bad operating agreement is another story. Pick something low risk where you know what good looks like.The Final PourThree more beers hit the RDTFM Leaderboard. Chris gives Sip of Sunshine, an 8% IPA brewed in Stratford, Connecticut (not Vermont, as he was told), an 8.8, his highest score yet. Chad goes non-IPA with the Yeti, a 9.5% stout from Denver, and gives it an even 8.0. Dalton gives Hippies & Cowboys, a 6% Nashville IPA Chad vouched for, a 6.6, and Chad takes it personally.Grab a beer and see the full RDTFM Leaderboard at rdtfm.com. RDTFM: Beer, Golf & Business.The HostsChris Hervochon, CPA, CVA: Better NumbersChad Allen, CPA: Hutchins & HaakeDalton Sweaney, CPA: Gray, Salt & Associates
- 3 weeks ago44 min
A Membership Audition, the Sleep at Night Cash Test, and Tasty Jams
Welcome back to RDTFM, where Dalton, Chad, and Chris crack open Hamilton Family Brewery's Cactus Jack, Brix City's Tasty Jams, and Edmund's Oast Bound by Time IPA on tax deadline day. This week the guys cover an Eagles meltdown in London, a membership audition round in Southern California, and how much cash a business should actually keep in the bank.Pop That Top & The ScorecardChris's London Letdown: No golf for Chris, who flew to London to watch the Eagles lose to the Jaguars. The highlight was an Eagles chant breaking out at the Changing of the Guard. His verdict on English beer: 4.6% to 4.8% and not great, though the Guinness holds up.Dalton's Membership Audition: Dalton changes shoes in the locker room, not the parking lot, and loses his very first tee shot in freshly overseeded six-to-eight-inch rough. He still gets around cart path only in 3 hours 17 minutes, finds out John Daly keeps a locker there, and passes the golf part. Next up: dinner with a member, then the official vote.Chad's Stupid Tax: Only nine holes for Chad, but the garage simulator upgrade is moving. He orders the wrong netting, pays about $150 in stupid tax to fix it, and passes on Rapsodo's lifetime subscription deal for the one-year plan.The Approach: How Much Cash Should a Business Keep?Chris brings the question he has been getting a lot lately: what is the right cash reserve?Three Months at Your Leanest: Dalton's floor is three months of operating costs measured at the business's leanest point. Above six months, he tells owners to take distributions. He also shares a client whose overdraw turned into debt and interest that wiped out her profit.Contractors, Nonprofits, and Going Concern: Chad starts nonprofits at about two months, wants a real cash-flow forecast for lumpy contractor work, and explains that going concern means surviving one year from the date the financials are released. A line of credit can get you through year one, but it catches up with you.The Can You Sleep at Night Index: Chris's firm recommends two to six months of operating expenses. A short survey covering project work, AR aging, pipeline, client concentration, hiring plans, and personal liquidity sets the multiplier against three months of average OpEx.Payroll Comes Last: Chris says payroll should be the last thing you cut. Chad and Dalton say to decide ahead of time, while things are good, whether a 20% payroll cut means layoffs or an across-the-board pay cut.The Final PourAnother strong week on the RDTFM Leaderboard. Chad gives Brix City's Tasty Jams, a 6.5% hazy IPA, a 7.7. It's smooth and solid, but it isn't the punch in the face he likes. Chris gives Edmund's Oast Bound by Time, a 7% IPA and the house IPA at his club, an 8.6, his highest score yet, and says it would be an 8.8 if it were a little more abusive. Dalton gives Hamilton Family Brewery's Cactus Jack, a 6.5% pineapple-orange American wheat from Rancho Cucamonga, an 8.3 and calls it everything a Blue Moon isn't. Chad says the other two brought ringers. Everyone agrees nothing will ever be worse than Marshmallow Week.
- Oct 9, 202640 min
Club Championship Lessons, the Customer Concentration Trap, and Iron Maiden Beer
Dalton, Chad, and Chris are back with Birdsong Brewery's Hazy Sexy Cool, Stone's Chill Villain IPA, and a Lagunitas Trooper with Iron Maiden artwork on the can. This week the guys cover a club championship that went sideways in three holes, a cramp that ended a round on 14, and what to do when one customer is 25% of your revenue and wants a discount.Pop That Top & The ScorecardChris's Club Championship Lessons: Rolling in from a board meeting with zero warm-up, Chris shoots himself out of the tournament in the first three holes and posts 85, 79, and 77. The positives: his handicap is now under five, the new driver finally behaves over the last two days, and the company was fantastic.Dalton's Cramp on 14: Thirteen over through 13, Dalton walks off the 14th tee and feels his quad seize up. After two days of flu symptoms and a 100-degree round, he shuts it down and hopes it was just dehydration. Earlier, a 95-yard sand wedge got stuck in the grain on the takeaway.Chad's Handicap Drop: Chad's handicap has gone from 21.8 in late July to 17.5, which he insists still sucks. The guys debate what makes someone a good golfer, and Chris splits it into two scales: being fun to play with, and single digits.Joining a Club: Dalton compares notes on joining a club seven minutes from home, and Chad on joining one of the two private clubs in Lawrence with his niece in the pro shop as a guide.The Approach: The Customer Concentration TrapChad brings the scenario: a $6 million business gets $1.5 million from one customer, and that customer is putting the work out to bid.The Math: A 15% price cut to keep the account sounds manageable, but on 30% margin work it takes gross profit from about $450K to $225K.Build the Off Switch: Dalton would run a big account like a separate division so it can be cut cleanly. He doesn't negotiate his fees, and he'd treat this as the spark to make sure it never happens again.Customer Concentration: Chris wants the top five customers under 25% of revenue combined and asks how many relationships it takes to keep this one. Sometimes it's addition by subtraction.Better Than Nothing: Chad remembers discounted "summer rates" that built a book of non-ideal clients, plus a 20% client that sold its company. Dalton's firm cut about 25% of its returns by volume and grew revenue anyway.Looking Down the FairwayChris won't touch a club this week but has a member-guest in two weeks. Chad is working on the simulator project in his shop. Dalton has a solo tune-up round before a membership round at a freshly overseeded course with long rough, plus new grips on his 56 and 60 and a new SuperStroke Pistol 2.0 putter grip.The Final PourThree more beers hit the RDTFM Leaderboard. Chris gives Birdsong Brewery's Hazy Sexy Cool, a 6.8% New England IPA out of Charlotte, a 7.5. Chad's Lagunitas Trooper from Petaluma comes in at a 7.6: pretty bitter, pretty dank, and solid, just like Iron Maiden. Dalton gives Stone's Chill Villain a 7.1, calling it better than the regular Stone IPA but a little monotone. And after an all-IPA run, the guys promise a non-IPA week.
- Oct 4, 202635 min
Club Championship Week, Messy Prior-Year Returns, and TikTok Tax Advice
Dalton, Chad, and Chris are back with a Fractal Enigma, a 10% triple IPA that might end Chad's night early, and a blood orange IPA. This week the guys cover range sessions that don't carry over to the course, a junior golfer's first legit par, and what to do when a new client's prior-year books turn out to be a disaster.Pop That Top & The ScorecardChad's Range Curse: Chad logs 350 reps on the range, has his best practice session ever on Saturday, then sees none of it show up on the course Sunday. Plus, the Midwest enters its "pale skin sadness" phase of the golf calendar.Dalton's Comeback Round: Dalton plays his first full 18 since his injury flared up, posting an 88 at a par 70. His 8-year-old steals the show with a real par on a 240-yard par four, and a TopGolf session has him striping drivers again at his best ball speed since he got hurt.Chris's Short-Course Heartbreak: Chris starts 2-under through four at The Scurry, the brand-new 12-hole short course at Chechessee Creek, then finishes 1-over. He also takes an awkward selfie at what's apparently the world's only carnivorous plant bog on a golf course, and protects his new Qi4D driver ahead of club championship weekend.Life as a CPA: Our ApproachThe Prior-Year Mess: Dalton pitches the scenario: a good new client checks out, then you find their prior-year returns or financials are flat-out wrong. The guys explain how they break the news, lay out options, and handle the extra cost.Reading the Reaction: Chris explains why a business owner's response to bad news tells you exactly what kind of client they'll be. He also covers the real cost of bad financials, from business valuations to tax fraud having no statute of limitations, and why "read your tax return" is the best tax advice he gives.Audit Roulette: With the government rolling out AI, the guys discuss how long it'll be before the IRS catches up to people who've been getting away with sketchy filings during years of low audit rates.TikTok Tax Advice: Dalton vents about clients paying $5,000 for cookie-cutter "tax planning packages" full of strategies that don't apply or aren't legal. The guys explain why business owners fall for it and why AI won't save you if you don't know which questions to ask.Looking Down the FairwayChris heads into his club championship this weekend, Dalton sets up a modified shamble with his son against a buddy and his 17-year-old, and Chad starts memorizing next summer's tournament course on his garage simulator.The Final PourThree more beers hit the RDTFM Leaderboard. Equilibrium Brewing's Fractal Enigma lands close to Chris's IPA baseline at 6.3. Fields and Ivy's Fence Bender West Coast Triple IPA earns a big 8.5 from Chad, with a warning that it's no all-day tailgate beer. Latitude 33's Blood Orange IPA keeps Dalton's blood orange streak alive with a 7.7.
- Sep 25, 202644 min
The Productive Pause, Swing Rebuilds, and the Best Red Ever
Welcome back to RDTFM, where Dalton, Chad, and Chris crack open a Day of the Dead double red, a local hazy, and a Lowcountry favorite. This week we're flipping the Approach segment on its head, trading the usual advisory scenario for a conversation about unplugging, leading better, and why stepping away might be the most productive thing a firm owner can do.Pop That Top & The ScorecardChris's Fitting Session: Zero rounds played, but he got fit for the driver he won last week, landing in an X-flex shaft (his stiffest in 20 years) and a tweaked loft with one goal: anything but left. Plus, he's signed up for his first club championship in years, and it's gross or die.Chad's Swing Rebuild: One round so bad he stopped keeping score on 14 and nearly sold his clubs in the parking lot. He breaks down the drills from his first lesson, fixing an out-to-in path, a steep transition, and a fast-closing clubface, and why the range-to-rounds ratio has to flip for now.Dalton's Comeback Nine: A twinge on a steep beach hill is a reminder he's not running yet, but he walks a full-length nine with his kids, trusts every swing, and turns their scramble into a dessert-on-the-line competition, despite lipping out a painful number of short putts.The Approach: The Productive PauseTwo Days, Zero Screens: Chris explains the quarterly "productive pause" his business coach recommended: 48 hours with no phone, no tech, and no agenda, and how he solved years-old firm problems on the very first night.Finding Your Spot: Why a state park cabin didn't work but a beach-walk Airbnb on Edisto Island did, how much chaos you notice once it's gone, and his daughter's unforgettable question: "Dad, are we chaos?"Don't Put Up a Zero: Dalton shares his philosophy that something beats nothing, Chad makes the case that the right environment is different for everyone, and Chris recommends the leadership book Taking the Lead by Dave Alpert of Joe Gibbs Racing.The Final PourAnother strong week on the RDTFM Leaderboard. Hear the verdicts and decimal-point ratings for Ritual Brewing's Double Red, crowned the best red Dalton has ever had, Friction Beer Company's Southern Hospitality, and Shell Ring Ale Works' Hop Doctor.
- Sep 18, 202637 min
A Free Driver, Bunny Beer Regret, and the $100K S Corp Test
Welcome back to RDTFM, where Dalton, Chad, and Chris crack a few IPAs and get into everything from charity scramble golf to the entity-selection conversation every CPA has had a hundred times. This week: a second-place finish that paid better than first, a rehab milestone at TopGolf, and a hard look at the worst business advice on social media.Pop That Top & The ScorecardChad's Blind Pick: A half-hour-old grocery run turns up Outer Range Brewing's Fresh Palette out of Frisco, Colorado — plus a live education on what "DDH" actually means. No bunnies on the can this time.Chris's Charity Scramble Circuit: Four events in a matter of days, including Tunnel to Towers at Port Royal and Palmetto Dunes. Then a pro-am in Columbia where he played the tips alone because everyone over fifty moved up a tee, finished six under, lost by a hair — and walked out with $647.50 in shop credit and a brand new TaylorMade Qi4D. Club championship is October 2nd. The stars aligned.Dalton's Full Bag: Every stick back in play and the second TopGolf round completely pain free. Carry numbers are returning (gap wedge 133, eight iron 163, driver 280), the wedge game is throwing darts from fifty yards, and the driver is still producing a massive slice that the three wood somehow doesn't.Chad's Ten Thousand Reps: A spreadsheet tracking reps-with-feedback against March 1st and the summer tournament, a full stroke off the handicap in three days, and the discovery that the public course in town has better greens than his club.The Approach ScenarioChris brings a question he's fielded twice in the last two weeks — including from a client trying to fund Broadway musicals: two people want to start something, so what do they open?Liability First: Dalton walks through why exposure drives the decision before taxes do, why an LLC preserves the S election either way, and why "go talk to an attorney" is never optional. Plus the cleanest analogy of the episode — LegalZoom is TurboTax.The $100K Test: Why the S Corp math only works once you're consistently clearing six figures after expenses, what payroll and a corporate return actually cost, and why one good year at $150K doesn't change the answer.The Stuff Nobody Budgets For: Chad on admin costs as the forgotten line item, and why the Wyoming-LLC-for-your-California-consulting-business advice floating around social media is among the worst things to come out of it.Partners and Allocations: Uneven splits kill the S Corp, and the hot take that if you don't need a partner, don't have one.The Final PourA reminder of the scale — one and two, no thanks; three and four, only if it's free; five and six, solid; seven and eight, good beer; nine and ten, holy grail. Ratings land for Outer Range's Fresh Palette, Fiddlehead Brewing's flagship IPA out of Shelburne, Vermont, and El Segundo Brewing's Burnoff. Plus the confession that finally puts an asterisk on last week's marshmallow bunny beer: Dalton poured it down the drain and threw out the other two. No rescoring allowed. It's in the bylaws.
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About RDTFM
Three CPAs who each run a small firm crack open a beer, talk golf like it's a second job, and dig into the real business advisory questions they see every week.RDTFM lives at the intersection of beer, golf, and business, and we're trying to keep all three right down the middle. Hosted by Chris Hervochon, Chad Allen, and Dalton Sweaney.Every episode follows the same flow:Pop That Top: Each of us brings a beer and tells you what we're drinking.The Scorecard: A few minutes of golf. Recent rounds, swing fixes, new gear, and whatever is currently wrecking our game.The Approach: The heart of the show. One of us brings a real business advisory topic from our firms, and the three of us work through it. Past topics include profitable-but-broke cash flow problems, LLC vs. S Corp, cleaning up a new client's messy prior-year returns, TikTok tax advice, AI in the firm, and stepping away to lead be
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Frequently Asked Questions
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