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by Mary Schaeffer
Worried about keeping up with changing best practices, fraud, technology, regulatory concerns, and new processes impacting your accounts payable function? The AP Now podcast, hosted by Mary Schaeffer, one of the leading accounts payable experts, is for you. Mary will be joined by other thought leaders and practitioners for some episodes. In others, she’ll examine a prevailing issue or trend by herself. This weekly broadcast is especially designed to provide the needed business intelligence related to the payment and accounts payable functions. It’s for those who work in, manage, have responsibility for, or provide services to the accounts payable function.
Latest Episodes
The most recent episodes — sign up to get AI-powered summaries of each one.
- Yesterday14 min
ACH vs Wire Fraud: What You Need to Know to Stay Safe
very day, businesses of all sizes are targeted by increasingly sophisticated electronic payment fraud schemes. From fake invoices and business email compromise to account takeovers and payment diversion scams, cybercriminals are constantly finding new ways to exploit weaknesses in payment processes. The good news? Most payment fraud is preventable—if you know what to look for. In this video, we'll uncover the biggest payment fraud threats facing companies today, and share practical strategies that can help protect your business, your finances, and as it turns out, in many cases, your job. That’s right: In more than a few cases, professionals who have fallen for these frauds have been fired. So, let’s get started. #payments #fraud #scam Link to NACHA 2026: Don't Get Caught Off Guard by These Changes https://youtu.be/hIosCWUyrr4 Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1 Looking for more of the most current business intelligence about + Best practices around your payment and accounts payable function + Current and new fraud protection protocols + The newest technology impacting your accounting, accounts payable, and payment functions + Career advancement +And much more!! +++++++++++++++++++++++ See most recent videos at: https://www.youtube.com/@APNow/videos See all short tips at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-He5ELp9TP3wqQdHIbfIcFAB Learn more about AP Best Practices; Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-HcvMSJTdNs0BCQJ0Ivb4l9V Learn more about Internal Controls in AP; Playlist https://www.youtube.com/playlist?list=PLtL6rWSXZ-HdV9JIterJ-bf6TwMset_z_ Looking for Automation insights: Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-Hf_cZwQOcDZrYV4dA0oDVby
- 1 weeks ago13 min
NACHA 2026 Phase 2: Don't Get Caught Off Guard by These Changes
Nacha Phase 2 hits every company that originates ACH payments — even small Accounts Payable teams that previously had zero monitoring requirements in their accounting and accounts payable process. The impact is operational, technical, and compliance driven. We should all be talking about this – but sadly, I am once again marching to the beat of my own drummer – by myself … although at least this time I am not completely alone. Nandan Avanganti, founder of Vantirs, is joining me today to talk about a new initiative that will create more work for your accounts payable teams – but is a necessity, if you want to continue making ACH payments. #achpayment #Bachaphase2 #fraudfalsepretense Watch next: Accounts Payable Policy and Procedures Manual FAST! https://youtu.be/8qKncMoHF4w Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1 Looking for more of the most current business intelligence about + Best practices around your payment and accounts payable function + Current and new fraud protection protocols + The newest technology impacting your accounting, accounts payable, and payment functions + Career advancement +And much more!! +++++++++++++++++++++++ See most recent videos at: https://www.youtube.com/@APNow/videos See all short tips at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-He5ELp9TP3wqQdHIbfIcFAB Learn more about AP Best Practices; Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-HcvMSJTdNs0BCQJ0Ivb4l9V Learn more about Internal Controls in AP; Playlist https://www.youtube.com/playlist?list=PLtL6rWSXZ-HdV9JIterJ-bf6TwMset_z_ Looking for Automation insights: Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-Hf_cZwQOcDZrYV4dA0oDVby New ACH payment requirements are impacting how businesses originate transactions. Watch this update to ensure your team maintains compliance and operational readiness. This breakdown covers the critical shifts in ACH origination procedures that affect companies of all sizes. If you work in finance or manage an accounts payable team, these updates are essential to avoid processing errors and maintain smooth payment operations. We focus on the specific technical and compliance hurdles that organizations must navigate immediately to align with the latest industry standards. Understanding these ACH payment requirements is vital for anyone responsible for handling electronic funds transfers. By implementing these adjustments now, you can mitigate the risk of payment rejection and operational disruption. We break down the practical steps needed to update your internal workflows and stay ahead of the latest ACH rules. Subscribe for weekly payment operations breakdowns, and comment below on which compliance topic you want covered next.
- 2 weeks ago10 min
Why Your Company Bleeds Money in Silence — The AP Basics No One Talks About
Link to Journal Entries A Guide to Almost Everything https://youtu.be/ONc03wC1zFA Thumbnail: Silent AP Failures or Hidden AP Failures The Costs You Miss Stop the Bleeding Your company is losing money right now — and no one can see it happening. Not leadership. Not procurement. Not even finance. But Accounts Payable can. Because the truth is this: most organizations don’t bleed money through big, dramatic failures. They bleed through the tiny, invisible cracks in their AP fundamentals — the ones no one ever talks about because they seem “too basic” to matter. But those basics? They’re exactly where the damage starts. A missing invoice. A coding error. A rushed approval. A vendor setup shortcut. A “temporary” workaround that somehow becomes permanent. Individually, they look harmless. Collectively, they create duplicate payments, late fees, vendor escalations, audit findings, strained relationships, and real financial leakage — all happening quietly in the background while everyone assumes AP is “just processing invoices.” Today, I’m pulling back the curtain on the AP fundamentals that silently cost companies thousands — sometimes millions — every year. And by the end of this video, you’ll know exactly which basics your organization is overlooking… AND how to stop the bleeding before it becomes a crisis.
- 3 weeks ago8 min
Purchase Orders vs Purchase Requisitions: What Is The Difference
urchase recs and purchase orders: These two very basic instruments with similar sounding names have related but very different uses with the organization. Let’s start by looking at them at the macro level. #purchaseorder #purchaserequisition #purchasereq Link to Purchase Orders: Why You Didn't Get the Promised Special Terms https://youtu.be/0zTv2_gOiB4 Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1 Looking for more of the most current business intelligence about + Best practices around your payment and accounts payable function + Current and new fraud protection protocols + The newest technology impacting your accounting, accounts payable, and payment functions + Career advancement +And much more!! +++++++++++++++++++++++ See most recent videos at: https://www.youtube.com/@APNow/videos See all short tips at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-He5ELp9TP3wqQdHIbfIcFAB Learn more about AP Best Practices; Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-HcvMSJTdNs0BCQJ0Ivb4l9V Learn more about Internal Controls in AP; Playlist https://www.youtube.com/playlist?list=PLtL6rWSXZ-HdV9JIterJ-bf6TwMset_z_ Looking for Automation insights: Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-Hf_cZwQOcDZrYV4dA0oDVby
- May 14, 202626 min
Journal Entries A Guide to Almost Everything A Complete Guide to Journal Entries in AP
Everything in accounting (including accounts payable) — the general ledger, trial balance, financial statements, audits, ratios, KPIs — is only as accurate as the journal entries feeding the system. If the journal entry is wrong, everything downstream is wrong. That’s why we put together this guide on journal entries. We’ll show you how to use them, how to fix mistakes and how to avoid Journal Entry Fraud. So, let’s get started. Link to Accounting Issues Related to AP course https://www.youtube.com/playlist?list=PLtL6rWSXZ-Hd5xiZUp7dVeyEOxAxmmX0i Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1 Looking for more of the most current business intelligence about + Best practices around your payment and accounts payable function + Current and new fraud protection protocols + The newest technology impacting your accounting, accounts payable, and payment functions + Career advancement +And much more!! +++++++++++++++++++++++ See most recent videos at: https://www.youtube.com/@APNow/videos
- Apr 30, 20269 min
Automation in Accounts Payable: 10 Questions to Test Your Knowledge
hink you know everything there is to know about Automation in Accounts Payable and the Accounting? Let’s find out. I’ll bet you know more than you give yourself credit for. I’ve got a quick 10 real world questions to help us find out. Keep track of your score — and see how you stack up by the end. Link to Complete Invoice Processing Guide https://youtu.be/YVnYBRLw8PY Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1 Looking for more of the most current business intelligence about + Best practices around your payment and accounts payable function + Current and new fraud protection protocols + The newest technology impacting your accounting, accounts payable, and payment functions + Career advancement +And much more!! +++++++++++++++++++++++ See most recent videos at: https://www.youtube.com/@APNow/videos See all short tips at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-He5ELp9TP3wqQdHIbfIcFAB Learn more about AP Best Practices; Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-HcvMSJTdNs0BCQJ0Ivb4l9V Learn more about Internal Controls in AP; Playlist https://www.youtube.com/playlist?list=PLtL6rWSXZ-HdV9JIterJ-bf6TwMset_z_ Looking for Automation insights: Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-Hf_cZwQOcDZrYV4dA0oDVby
- Apr 23, 20265 min
Not-So-Obvious Best Practices
Let's take a look at critical, and often overlooked, accounts payable best practices that every accounting and finance professional should be aware of and incorporate into their operations. #accounting #accountspayable Link to AI Shortcuts That Save Hours of Soul-Crushing Work https://youtu.be/HZFN-8_2Atc Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1 Looking for more of the most current business intelligence about + Best practices around your payment and accounts payable function + Current and new fraud protection protocols + The newest technology impacting your accounting, accounts payable, and payment functions + Career advancement +And much more!!
- Apr 16, 20269 min
Accounts Payable Interview Questions and Answers | Process-Based Scripts to Get Hired
Are you ready to ace your next job interview? This video provides valuable career advice and guidance on common accounts payable interview questions and answers that will help you get hired. Learn how to navigate the interview process effectively with essential interview tips and prepare for a successful job interview by avoiding red flags. Watch next: Accounts Payable Task Based Interview Questions and Answers (with Scripts) https://youtu.be/pZ_TtzWHag0 Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1
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About APNow
Worried about keeping up with changing best practices, fraud, technology, regulatory concerns, and new processes impacting your accounts payable function? The AP Now podcast, hosted by Mary Schaeffer, one of the leading accounts payable experts, is for you. Mary will be joined by other thought leaders and practitioners for some episodes. In others, she’ll examine a prevailing issue or trend by herself. This weekly broadcast is especially designed to provide the needed business intelligence related to the payment and accounts payable functions. It’s for those who work in, manage, have responsibility for, or provide services to the accounts payable function.
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Frequently Asked Questions
What is Podzilla's APNow daily summary?
It's a free AI-powered email that summarizes new episodes of APNow as soon as they're published. You get the key takeaways, notable quotes, and links & mentions — all in a quick read.
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How often does APNow release new episodes?
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